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We’re the people behind payroll.
Payroll Management is a family-owned and operated independent payroll processing, HR, time and attendance, and tax support services provider for small and medium-sized businesses that want personalized service from real people.
We’ve had a request for a religious accommodation, but I think the employee wants to get out of following the policy for other reasons. How do I determine whether a religious belief is legitimate and sincerely held?
Ordinarily, you should assume that an employee’s request for a religious accommodation is based on a sincerely held religious belief, observance, or practice. The definition of religion is broad and protects beliefs, observances, and practices you may not be familiar...
We’re not bound by any law requiring us to conduct background checks, but we choose to do them for all new hires. Should we also do them when we rehire an employee?
Answered by the HR Experts It’s up to you. Conducting a background check when hiring a former employee would keep the process simple and straightforward. Every exception you add to a process gives you something else to remember—and potentially forget! That said, you...
Law Alert: Annual OSHA Form 300A Posting
Annual OSHA Form 300A Posting Begins February 1, Expanded Electronic Reporting Due March 2 Form 300A Workplace Posting Begins February 1 Covered employers that had 11 or more employees at any point in 2023 are required to post Occupational Safety and Health...
Federal Law Alert: Federal DOL Reinstates Longstanding Independent Contractor Test
The U.S. Department of Labor (DOL) has published a final rule independent contractor classification under the federal Fair Labor Standards Act (FLSA). Beginning on March 11, 2024, the rule will effectively reinstate the longstanding version of the "economic reality"...
What is mentoring in the workplace?
Answered by the HR Experts Mentoring is a professional relationship between a senior or more experienced employee (the mentor) and a newer or less experienced one (the mentee). The mentor shares their knowledge and experience, offering guidance, advice, feedback, and...
Can we store completed Forms I-9 electronically?
Answered by the HR Experts Yes, you can store completed Forms I-9 electronically. However, per U.S. Citizenship and Immigration Services any electronic storage system must include the following: Reasonable controls to ensure the system’s integrity, accuracy, and...
Can we ask employees if they are taking any medications that may impair their abilities to do their job?
Answered by the HR Experts: Generally, no. The Americans with Disabilities Act restricts employers from asking medical questions of employees and protects the privacy of medical information. Asking about prescription medications would fall into the category of a...
Are we required to update our I-9s when the documentation used for them expires?
Answered by the HR Experts You would only update a Form I-9 if the expired document pertains to a limited period of employment authorization. You should never reverify U.S. citizens and, in most cases, lawful permanent residents (Green Card holders). However, if a...
What tips do you have for hosting an end-of-year company holiday party?
Answered by the HR Experts A holiday party can be a great way to celebrate the year with employees, but it can come with risks. We recommend the following best practices: Unless you intend to pay employees for their time at the event, make attendance optional....
My employees regularly forget to log out during their breaks and meal periods. I’ve told them countless times, and they just forget to do it. What can I do?
Answered by the HR Experts There are a few steps you can take to help your employees remember to clock out for breaks and meal periods: Ask employees why they’re forgetting. There may be contributing factors worth addressing. You can also ask for feedback on what may...
What should we do when one of our designated paid holidays falls on a weekend when we aren’t open? Do we need to offer an alternative day off?
Answered by the HR Experts No, you don’t need to offer an alternative day off. There are no federal laws requiring private employers to provide paid time off for holidays. However, there are potential benefits to offering an alternative day off: It can boost employee...
How many hours can I assign to a part-time employee? Is there a limit?
Answered by the HR Experts There’s no limit per se, but there are few factors you might want to consider: If the employee was looking for a part-time job when you hired them (and didn’t settle for fewer hours than desired), you may get pushback if you assign more...
Payroll Management, Inc.
550 Center Street STE 1210
P.O. Box 1837
Auburn, ME 04211-1837
