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We’re the people behind payroll.
Payroll Management is a family-owned and operated independent payroll processing, HR, time and attendance, and tax support services provider for small and medium-sized businesses that want personalized service from real people.
Employer Law Alerts You Should Know About
Check out the latest federal and state employment law updates for Maine, Massachusetts, and New Hampshire—so your business stays protected and compliant.
We’ve received complaints about an employee’s hygiene. What should we do?
As with any sensitive topic, you should address the poor hygiene privately, empathetically, and directly with the employee. A compassionate and straightforward approach is usually best. Hold the conversation towards the end of the day so the employee doesn’t have to...
Do we have to pay nonexempt employees when we close due to severe weather?
When you close due to inclement weather, nonexempt employees (those who are entitled to overtime) need to be paid only for actual hours worked plus any reporting time pay that might be required by state law. You have the following options when it comes to if or how...
We expect an upcoming termination meeting to be more emotional than usual. How should we prepare?
Termination meetings are always difficult, and many of the preparations you might make for an especially tense meeting would be suitable for any termination. That said, there are a few extra steps you can take to prepare yourself in the event emotions run high. First,...
An employee is requesting copies of the harassment complaint they filed and related investigation files. How should I respond?
You can share a copy of the original complaint with the person who filed it, as well as the general results of the investigation. However, you shouldn’t hand over investigation notes, witness statements, or other documentation. That information was most likely shared...
What should we know about hiring summer interns?
Internships offer students opportunities to gain real-world experience and hands-on career development. The most important thing to know is that interns are, in many cases, employees and need to be paid as such. There are some practical things to consider as well....
We’re making some changes while an employee is on vacation. How should we communicate these to the employee?
If at all possible, wait until the employee returns from vacation before telling them about these changes. Employees should be able to enjoy their time away and not be expected to check their email or other work messages. For nonexempt employees, time spent doing so...
Can I require an at-will employee to give two weeks’ notice?
No, but you can request it as a professional courtesy. At-will employment means either party can end the employment relationship at any time, with or without notice and with or without cause. Requiring notice would conflict with that arrangement and could jeopardize...
How often should we check in with an employee to make sure an ADA accommodation is still meeting their needs?
You should check in as often as it makes sense under the circumstances. There’s no legally required timetable under the Americans with Disabilities Act (ADA). In general, you should reach out when there’s been some change with the employee or in the workplace that...
How do we handle benefits following the death of an employee?
Some benefits need to be paid or transferred to beneficiaries, while others must be terminated. Both have rules you’ll need to follow. Beneficiary-driven benefits include life insurance, retirement plans, and health savings accounts. Your obligations include starting...
Maine Law Alert: Paid Family and Medical Leave Incoming
Maine’s paid family and medical leave (PFML) benefits will be available to employees beginning May 1, 2026. Employees who work for at least 120 consecutive calendar days prior to taking leave will generally be entitled to job protection. Notice and Posting Employers...
What’s the difference between exempt and nonexempt, and how do we know which classification to use?
Exempt and nonexempt are classifications under the Fair Labor Standards Act (FLSA), a federal law requiring that most employees receive at least minimum wage for each hour worked and overtime pay for hours worked over 40 in a workweek. Employees who are entitled to...
What can we do to support positive mental health practices in the workplace?
Positive mental health practices are important for everyone and definitely something you can support in the workplace. First, work with your leaders to make mental health awareness a normal part of workplace conversations. Employees don’t always feel safe or...
Payroll Management, Inc.
550 Center Street STE 1210
P.O. Box 1837
Auburn, ME 04211-1837
