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Payroll Management is a family-owned and operated independent payroll processing, HR, time and attendance, and tax support services provider for small and medium-sized businesses that want personalized service from real people.
Employer Law Alerts You Should Know About
Check out the latest federal and state employment law updates for Maine, Massachusetts, and New Hampshire—so your business stays protected and compliant.
Can we implement a policy that spells out how resignations and terminations are communicated to employees and clients?
You can, yes. It’s generally a good idea to follow a communication plan as departures can be disruptive to both the work of your other employees and your business relationships. These plans typically spell out who communicates the departure to employees, clients, and...
What is at-will employment?
At-will employment means that the employer or the employee can end the employment relationship at any time, with or without notice, and with or without cause. It doesn’t, however, allow an employer to terminate someone for an illegal reason, like their inclusion in a...
What kinds of interview questions should we ask to assess a candidate’s competency for the position?
We recommend asking a combination of behavioral, situational, and job-specific questions. Behavioral questions ask the candidate to explain how they approached challenges in the past, what the outcome of their approach was, and what, if anything, they learned or would...
Law Alert: Maine Midyear Roundup
The following changes to Maine employment law take effect July 28, 2026, and apply to employers of all sizes, unless otherwise noted. (Other sources are currently reporting that these laws take effect July 29, but when we count on our fingers, it’s July 28, so we...
We’ve received complaints about an employee’s hygiene. What should we do?
As with any sensitive topic, you should address the poor hygiene privately, empathetically, and directly with the employee. A compassionate and straightforward approach is usually best. Hold the conversation towards the end of the day so the employee doesn’t have to...
Do we have to pay nonexempt employees when we close due to severe weather?
When you close due to inclement weather, nonexempt employees (those who are entitled to overtime) need to be paid only for actual hours worked plus any reporting time pay that might be required by state law. You have the following options when it comes to if or how...
We expect an upcoming termination meeting to be more emotional than usual. How should we prepare?
Termination meetings are always difficult, and many of the preparations you might make for an especially tense meeting would be suitable for any termination. That said, there are a few extra steps you can take to prepare yourself in the event emotions run high. First,...
An employee is requesting copies of the harassment complaint they filed and related investigation files. How should I respond?
You can share a copy of the original complaint with the person who filed it, as well as the general results of the investigation. However, you shouldn’t hand over investigation notes, witness statements, or other documentation. That information was most likely shared...
What should we know about hiring summer interns?
Internships offer students opportunities to gain real-world experience and hands-on career development. The most important thing to know is that interns are, in many cases, employees and need to be paid as such. There are some practical things to consider as well....
We’re making some changes while an employee is on vacation. How should we communicate these to the employee?
If at all possible, wait until the employee returns from vacation before telling them about these changes. Employees should be able to enjoy their time away and not be expected to check their email or other work messages. For nonexempt employees, time spent doing so...
Can I require an at-will employee to give two weeks’ notice?
No, but you can request it as a professional courtesy. At-will employment means either party can end the employment relationship at any time, with or without notice and with or without cause. Requiring notice would conflict with that arrangement and could jeopardize...
How often should we check in with an employee to make sure an ADA accommodation is still meeting their needs?
You should check in as often as it makes sense under the circumstances. There’s no legally required timetable under the Americans with Disabilities Act (ADA). In general, you should reach out when there’s been some change with the employee or in the workplace that...
Payroll Management, Inc.
550 Center Street STE 1210
P.O. Box 1837
Auburn, ME 04211-1837
