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We’re the people behind payroll.
Payroll Management is a family-owned and operated independent payroll processing, HR, time and attendance, and tax support services provider for small and medium-sized businesses that want personalized service from real people.
A candidate told us they have a disability. What do we need to do?
Answer from Rachel, SHRM-SCP: We recommend asking if they need an accommodation during the application process, but above all, ensure that having this information doesn’t influence your hiring decision. The Americans with Disabilities Act (ADA) requires employers to...
We recently had an open position that two employees were interested in. We’ve made our selection and our chosen employee accepted the role. How do we tell the other employee they were not selected?
Answer from Laura, MA, SHRM-CP: We recommend having a face-to-face conversation with the employee who wasn’t selected to let them know that someone else was selected for the role. If you elaborate on your decision not to select this employee for the position, keep the...
Can an employee waive overtime pay with a signed letter?
Answer from Kim, SPHR, AAM, CPIW: No. An employee can’t waive their right to overtime pay, even if they want to. The federal Fair Labor Standards Act (FLSA) prohibits the waiver of an employee's rights to overtime pay (and minimum wage) in nearly all circumstances....
What is “at-will employment”? Does that mean I can fire an employee for any reason?
Answer from Marisa, SPHR: At-will employment means that the employer or employee can end the employment relationship for almost any reason (with or without cause) at any time (with or without notice). It does not, however, allow you to terminate someone for an illegal...
While covering shifts for an employee on a leave of absence, we discovered errors in their work. How do we address their performance without seeming retaliatory for taking leave?
Answer from Jenny, SPHR, SHRM-SCP: Taking disciplinary or corrective action following a leave of absence is going to come with some additional risk, but there are a few steps you can take to help show that the actions you’re taking are due to the performance issue and...
We’ve discovered an employee is using a title on LinkedIn that is not the title we use at our organization. Should we say something?
Answer from Rachel, SHRM-SCP: It depends. There are many reasons an employee may choose to use a job title on LinkedIn that is different than their official job title with your organization. For one, employees may feel that their job title doesn’t accurately or...
What a Good Enough Hiring Process Looks Like
The last few years have proved challenging for employers trying to fill positions. Low unemployment, among other factors, made the job market much more friendly to jobseekers than to employers keen to hire them. In this highly competitive environment, some...
Lately, we’ve noticed employees using wearable devices while working. We have a policy that limits personal cell phone use at work. Can we expand that to include wearables like smartwatches?
Yes, you can expand your policy to include wearables or other smart devices that might cause distractions to your employees while they are working. Here are a few things to consider when revising your policies: Focus your policy on the employee’s actions and not the...
If we get called for a reference, can we just verify the former employee’s dates of employment?
Answer from Kyle, PHR: Yes, it’s up to you how much or how little you share about a former employee. There’s no legal requirement to supply employment references for former employees. If you do share any information, it should be fair and accurate. Many organizations...
Vermont Increases Minimum Wage
On January 1, 2023, Vermont’s minimum wage will increase to $13.18 per hour. The minimum base wage for tipped employees will increase to $6.59 per hour. Vermont's minimum wage applies to employers that have two or more employees. Employers with one employee can pay...
Massachusetts Law Alert
Massachusetts Increases Minimum Wage and Ends Premium Pay The following wage and hour changes will take effect on January 1, 2023. Minimum Wage Massachusetts’s minimum wage will increase to $15 per hour. The minimum base wage for tipped employees will increase to...
New York Law Alert
New York 2023 New Year Update: Paid Family Leave, COVID Vaccination Leave, and Minimum Wages and Salaries The following changes to New York employment law cover employers of all sizes. PAID FAMILY LEAVE EXPANDED TO COVER SIBLINGS Beginning on January 1, 2023, eligible...
Payroll Management, Inc.
550 Center Street STE 1210
P.O. Box 1837
Auburn, ME 04211-1837
