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We’re the people behind payroll.
Payroll Management is a family-owned and operated independent payroll processing, HR, time and attendance, and tax support services provider for small and medium-sized businesses that want personalized service from real people.
One of our employees cut their hand on the edge of a broken filing cabinet at work. We asked if they wanted medical treatment, but they declined. Should we still have them fill out an accident report?
Yes, even if the employee declines professional medical treatment, it’s important to document the incident and keep it on file. Having a habit of documenting issues (from safety to harassment to performance) is key to getting them solved. In this case, the broken...
Law Alert: New York Sunsets COVID-19 Sick Leave
After July 31, 2025, New York employers no longer need to provide COVID-19 sick leave and can do away with any applicable policies.
If we send employees home early because business is slow, do we have to pay them?
Whether they need to be paid depends on the employee’s classification under the Fair Labor Standards Act. Exempt employees will need to receive their full day’s salary, and nonexempt employees will need to be paid for the hours they actually worked. Be aware that...
If an employee hasn’t submitted their timesheet before we run payroll, can we delay paying them until they do?
No, you shouldn’t wait to pay the employee. Under the Fair Labor Standards Act, wages are due on the regular payday for the pay period covered, regardless of whether the employee met your deadline for submitting their timesheet. Ultimately, the responsibility to track...
An employee let us know they changed their name. What documentation do we need, and what changes do we need to make?
When an employee informs you that they’ve changed their name, it’s important to handle the update properly—both to show respect for the employee and to stay compliant with your recordkeeping obligations. Below are steps you’ll want to take to get their information...
One of our employees has taken on a second job, and I’m concerned the additional work might hurt their performance or interfere with their work. Should we keep closer tabs on them?
If you haven’t had previous issues with this employee’s performance, don’t worry about them taking a second job unless or until you need to. Side jobs are common, and many people manage them just fine. You can certainly reiterate your performance expectations, whether...
Law Alert: NYC ESSTA Rules Amended to Include Paid Prenatal Leave
Beginning July 2, 2025, New York City’s (NYC) Earned Safe and Sick Time Act (ESSTA) rules will be amended to address the state’s paid prenatal leave (PPL) law, both of which apply to employers of all sizes. Below are some of the key updates to the ESSTA rules that NYC...
Law Alert: New Hampshire Adds Lactation Protections
Starting July 1, 2025, employers with six or more employees in New Hampshire will be required to provide employees with certain lactation accommodations unless doing so would be an undue hardship (i.e., a significant difficulty or expense). We’ve included the...
What are some meaningful ways to celebrate an employee’s work anniversary?
Recognizing a work anniversary is a great opportunity to show how much you appreciate an employee’s commitment to the success of your organization. Here are some options you might consider: A personal note of appreciation from their manager A video message, digital...
Should we conduct exit interviews?
It depends. Exit interviews can be valuable—but only if you’re prepared to take the feedback seriously and make changes based on that feedback. Exit interviews can shine a light on matters that might not surface while someone is still employed. With less risk of...
One of our employees refuses to sign the employee handbook. What should we do?
Start with a conversation to understand the employee’s concerns. It’s possible they believe their signing the handbook means they agree with everything in it. Make sure to explain that their signature only acknowledges that they’ve read and understood it. If that...
An employee requested to work remotely as an accommodation so they can be home with a child who is disabled. Do we have to provide this accommodation under the ADA?
No, the Americans with Disabilities Act (ADA) doesn’t require that employers provide accommodations to employees because they have a family member who is disabled. You’re only required to provide an accommodation under the ADA when the employee themselves has a...
Payroll Management, Inc.
550 Center Street STE 1210
P.O. Box 1837
Auburn, ME 04211-1837
